Event Management

‘Universal Production’ [UP] offers Event Management services which carry the process of designing and producing events from any type, size or scale. Example of events includes: meetings, conventions, concerts, tradeshows, fundraisers, team building events, weddings, exhibitions, corporate events, public events. For us, event management is a lot like directing a live theatrical performance with the ‘Universal Production’ [UP] event manager as the director. We focus on the key elements of event management including:

1- Understanding objectives

2- Establishing timelines

3- Selecting a venue

4- Planning for catering

5- Managing budgets

6- Acquiring permits

7- Coordinating logistics

8- Selecting speakers and presenters

9- Arranging for equipments and facilities

10- Managing risks and developing contingency plans

Because successful event management is both a skill and an art, we involve choreographing people and activities in order to create a spectacular show that leaves memories for generations.

Venue Scouting

We ‘Universal Production’ [UP] work closely with our clients to develop a deep understanding of their needs for Location and Venue Scouting. With our extensive knowledge of Qatar territory, we can provide you with a portfolio and the technical specifications of the venues. Once we have identified the main needs of your event in terms of scenery or atmosphere, we can proceed to find the ideal venue for your big day. If you have yet to find the perfect wedding location, our venue scouting package is great for couples getting started in the process. We start by getting to know your style and vision for the wedding day and select qualified venues to suit your requirements.

Finding a new location is exciting for us too. If you have a specific spot in mind, let's check it out and see how it can work for your event. If you're not clear on a venue but have ideas for the overall theme and feel, then let us know and we'll find something unique. Venue Scouting and Negotiation is our specialty.

Technical Consultation & Production

‘Universal Production’ [UP] transforms ideas into experiences. Our team balances client expectations with technical consultation and production to deliver exceptional results. Using technology, creativity, logistics and production-savvy, our experts supply lighting, video projections, sound system, and technical expertise that keep your audience engaged. With ‘Universal Production’ [UP], you can be sure that your voice is heard, your presentations are seen and your audience is cheering!

We start by listening. From the first consultation to the occasion finale, we go further into technical drawings and schematic design, to power distribution and technical needs for Ballrooms and hotels, to help you shape your vision into an engaging event. We focus on reliability and adaptability to assure that the technology will amplify your message. Our collective experience with clients of all types is the proven formula to craft your project on time and on budget.

3D Designs

With our easy-to-use floor plan, buffet diagram, seating chart and exhibition stands, we draw 3D plans on a short time scale, and even let you virtually walk through your big day! You can explore your space in 360°, preview tables & furniture, sound & lighting, stage & walkways, and even view your unique space in virtual reality. A virtual walkthrough of your venue will allow you to see exactly what your event will look like the day of the exposition.

‘Universal Production’ [UP] provides actual and animated designs for your event which allows for your space to appear realistically furnished. By yielding stunning views, we draw 3D Designs that match the style and look of the event you have envisioned.

On Site Management

Once the event planning and development are complete, suppliers, crew, logistics and event production are all set and ready to deliver their best outcome. On the exposition day, ‘Universal Production’ [UP] ensures that your event runs smoothly and on schedule. With us, you can be sure that our event manager will be there directing the process every step of the way.

‘Universal Production’ [UP] not only manages its own in-house staff, but coordinates with the venue, vendors, food and beverage, speakers, sponsors and performers, on site, to effectively deliver the event. Serving a wide range of industries around the world, we’re proud to provide exceptional event logistics in Qatar and beyond.

Design and Branding

‘Universal Production’ [UP] creative team can create branding for your event, including a supplemental logo, color palette and other design elements. We can design collateral to fit the duration of your event or meeting, including invitations, programs, menus, agendas, seating cards, name badges, backdrop for the stage, banners and signage. Our capabilities also include creative media services through video production and presentation content creation.

Decoration and wood production

Decoration and wood production is visually striking and flexible, perfect for all events. It is a great way of delivering a message, promoting a product, enhancing the theme of an event or building recognition of a brand. Whether it’s a ballroom, meeting room, or small stage, our range of stage backdrops suit every occasion. It gives definition to the space, colors, engaging stage, wood decoration and it incorporates your theme, and livens up your event!

At ‘Universal Production’ [UP], we believe no event should go unbranded. That’s why our digital artists can help you develop the artwork for your show so you can meet your brand guidelines. 

PR Management

We ‘Universal Production’ [UP], frequently assist our customer in the management of attendees and VIP guests in both pre-event communications and on-site logistics. Whether you need Public Relations in press, media, and social media or exposure via industry specific magazines and /or attendants, with our support, you can reach out to your target audience. We strive to host events that are to be remembered, and we believe PR Management is one tool that can really assist us in doing so.

You might plan a seminar, conference, educational gatherings to celebrations, or gala events for fundraising. Whatever the purpose behind your event, we create the right amount of buzz, before, during and after your event. We meticulously plan each component of the event in a detailed production schedule and run of show, guaranteeing an efficient successful program.

3D Mapping Content, Design & Production

3D Mapping is a technology used to transform objects or physical spaces, regardless of shape or size, into a display surface for projection. The object or space to project upon can be virtually anything - from complex industrial landscapes, such as buildings, to smaller indoor objects or stages. 3D Mapping is a contemporary technical concept many events are embracing. The technology at the center of 3D Mapping is a process called ‘edge-blending’ or ‘edge-butting’ where multiple projectors are coordinated to control where one beam of light ends and another begins. Edge-blended images are capable of transforming four walls into one continuous image.

At ‘Universal Production’ [UP], we use only the best and most trusted technical and AV equipment to create the high-quality impactful events. This is why we embrace 3D Mapping and believe it can truly transform any environment. We can turn the most elaborate architectural elements of your venue and project any theme, color, imagery, branding or environment on to it. 3D Mapping is the ultimate wow-factor for corporate conferences, glamorous gala dinners, or incentives. It is fascinating and visually impressive; it is an experience you can trust.